HOW TO REPLACE A LOST OR DAMAGED TITLE / ACQUIRE A SPECIAL CERTIFICATE OF TITLE IN UGANDA

HOW TO REPLACE A LOST OR DAMAGED TITLE / ACQUIRE A SPECIAL CERTIFICATE OF TITLE

RTA S.70, 71
• A special title is certificate of land title issued to the registered proprietor by registrar where his/her/their copy /duplicate (owners) is lost, damaged or ordered by court.
• obtain a police letter about the loss and  Make application for a special title as provided for indicating the current status of the duplicate title that is either lost, damaged among others
• Any person with knowledge on how the title got lost, damaged o r obliterated should get a lawyer to prepare statutory declaration supporting application for special title• All the necessary fact concerning the loss, damage and obliterated should be indicated in the statutory declaration
• Both the application and the statutory declaration should be signed
• Attach two passport photographs of the person applying for the Special Certificate of Title.
• Have the statutory declaration commissioned by commissioner of oaths.
• Take the application for assessment of stamp duty and issuance of declaration slip from lands valuation department/cashier.
• Use the declaration slip and bank slip to pay at the advised bank.
• Submit the application for embossing within the bank.
• Pick the embossed application, present it to the cashier at the office of registrar of titles where the land is situated for assessment of Registration Fees.
• The cahier issues assessed bank slip indicating how much to pay, the bank to pay in and the description of land.
• Proceed to the bank and pay registration fees.
• Take the bank slip copies together with application for special title to cashier’s office to acknowledge payment by stamping on your documents.
• Present full set of original documents including payment receipts and photocopies of the same to the Office of registrar of titles for processing.
• The photocopies are stamped ‘Received’ and returned to you, you should be told when to check
• The file at land registry (white page/original certificate of title) is requested for and retrieved from strong room.
• The application for special title is reviewed and approved by registrar who issues instrument number for purposes of r issuing a special certificate of title.
• The registrar of titles prepares 30 days gazette notice for publication in Uganda gazette for purposes of issuing special certificate of title .
• Pick the Notice to issue special certificate of title from office registrar.
• Proceed to Uganda printing and publishing cooperation with the notice, pay the gazette fee and submit it for publishing in the Uganda gazette.
• After the notice has been published in the gazette pick three copies from UPPC office or agent
• Submit those gazette copies at ministry of lands to acknowledge receipt.
• Leave one copy of the gazette at commissioner for land registration at ministry of land housing and urban development an
• Ask for deed prints from mapping/drawing office at the office of registrar of tile or mapping and survey department in Entebbe.
• write a letter notifying the registrar of Titles that you published the notice in the gazette and that the 30 days have elapsed so that he/she prepares a special certificate of title(the letter is optional)
• Submit the two copies of Uganda gazette and three sets of deed print to the office of registrar of title with letter notifying the registrar(the letter is optional)
• The two copies of the gazette are stamped ‘Received’ and one returned to you, you should be told when to check
• The file at land registry (white page/original certificate of title) is requested for and retrieved from strong room again.
• The registrar authorizes for printing of the title by the typist.
• The title is then brought to the registrar for signing and sealing.
• Proceed to registrar’s office, present your copies of the application with received stamp to pick your special title.

approximate cost:government fees about ugx 30,000 ,gazette  about ugx 300,000 ,professional fees  ugx 2000,000 and above depending on where land is.

Author is A regional transactions legal consultant (ADVOCATE) at NOA REGIONAL ASSOCIATED ADVOCATES AND LEGAL CONSULTANTS
Email address: onlinetransactionconsultancy@gmail.com.

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NOTE: whereas the author has made necessary efforts to ensure the accuracy of this post, it is not intended to provide specific legal advice to a particular individual as individual situations may differ.

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