HOW TO REPLACE A MISSING REGISTRY COPY OR WHITE PAGE (ORIGINAL CERTIFICATE OF LAND TITLE) IN UGANDA
Governing laws include
- LAND ACT 1998 CAP 227 AS AMENEDED
- SECTION 72 REGISTRATION OF TITLES ACT CAP: 230
REGISTRY COPY, WHITE PAGE or ORIGINAL COPY is the original certificate of land title which the office of registrar of titles retains in the file AT LAND registry.
There are always two copies of certificate of titles made on every particular piece of land registered under RTA , one is called registry copy, original copy or white page and the other is called owners copy or a Duplicate Certificate of Title .
The original copy/white page /registrars copy always remains at land registry in the file while Owner’s copy / a Duplicate Certificate of Title is given to the owner/registered proprietor to keep.
Sometimes when you have a transaction to execute on that very white page you may find that the original copy of the title /white page at land registry is missing or cannot be traced within the strong room/store (it might have been stolen, lost, misplaced, hidden or destroyed).
In such circumstances you replace missing white page/registry copy/ original copy with SUBSTITUTE CERTIFICATE OF TITLE
NOTE. When you are replacing owners copy / duplicate certificate. You apply for SPECIAL CERTIFICATE OF TITLE; the procedure is in one of my previous publication however when you are replacing registry copy/ original copy / white page at the land registry you apply for SUBSTITUTE CERTIFICATE OF TILE and the procedure is as follows
- Have transaction to be registered on the title.
- Get a signed letter or any note from office of registrar of titles or head STRONG room (store of titles) that the registry copy / white page cannot be traced
- Prepare a letter applying for/requesting for substitute certificate of title stating that the white page /registry copy/owners copy cannot be traced; the request letter should be addressed to commissioner of land registration.
- In the application describe the particulars of the original title you want to replace.
- Attach the Duplicate Certificate of Title/owners copy and Passport Photograph on a request letter/application for a Substitute certificate of title.
- Make a set of Photocopies of a request letter/application for a Substitute certificate of title and all the attachments.
- Submit the application/ request letter for a Substitute certificate of title and a photocopy of the same to the Office of Registrar of Titles for processing of the Substitute Certificate of Title, The Registrar of titles usually act for and on behalf of commissioner land registration .
- The Photocopies are stamped ‘Received ‘returned to the you, you should be told when to check
- The submitted documents are reviewed by ministry land officer at district land registry; they may be approved or rejected.
- Once approved, the documents are forwarded to registrar of titles for issuance of a substitute certificate of Title,sometimes the registrar might send it to commissioner land registration for consideration.
- Upon receiving the documents, registrar of titles reviews them again and issues instrument number to effect printing of the substitute certificate of title in respect of to the description of the land.
- The registrar then authorises printing of the title and typing of the particulars thereof.
- The title is then brought to the registrar for signing and sealing.
- Present identification documents and the Photocopies to confirm the replacement of the original copy, Registry Copy and or White Page
- approximate cost .in case you engage a lawyer it might cost your about ugx 3,000,000 depending on the circumstances however government fees is about ugx 12,500
Author is A regional transactions legal consultant (ADVOCATE) at NOA REGIONAL ASSOCIATED ADVOCATES AND LEGAL CONSULTANTS
Email address: onlinetransactionconsultancy@gmail.com.
contacts. +250787311255,+256788105242,+256782105042
What sup +250787311255
NOTE: whereas the author has made necessary efforts to ensure the accuracy of this post, it is not intended to provide specific legal advice to a particular individual as individual situations may differ.
For specific technical / legal transaction advice on this subject matter and related subject, you may contact the author at online consultancy fee, or contact any transaction legal consultant of your choice.
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